Category: research

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Student Stories: Internship Experience

Contributed by Catherine Wan, intern

I write many essays and never give much thought to the creation of the primary sources I use. The databases, articles, and journals are all simply online. However, this internship has allowed me to participate directly in the creation of a digital collection comprised of primary source documents and photographs.

The digital collection will showcase archived documents from Asian students who attended the Pennsylvania Academy of the Fine Arts from 1917-1949. The work will help support PAFA’s initiative to highlight historically marginalized groups in the US. As a Chinese American, a history major, and someone interested in art, the chance to put a spotlight on these students is very important to me.

My work of scanning, formatting, and cataloging has allowed me to hold the delicate, aged papers these students once poured their hopes into. Each document describes their unique view of art and beauty, and their willingness to contribute to the field. The process of digitization ensures that this section of their life spent at PAFA will not fade nor remain hidden from the public. Instead, these newly digitized records will be preserved digitally and available freely online.

Like many general users, I didn’t realize all the necessary steps that were required to create digital collections. During my work in school, I never thought about how the digital records/collections came to be. Now, I was part of the creation process! I have the satisfaction of contributing a bit to the sea of online resources for users.

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Alumni Spotlight: Susan H. Bradley

Contributed by Hoang Tran, Director of Archives & Collections

As George Orwell wrote in 1984, “Who controls the past controls the future. Who controls the present controls the past.” For this reason, archivists play an essential role in preserving the memory and legacy of people, places, and things. Archivists are only one part of the equation. We need the help of scholars, historians, genealogists, and curators to guide our decisions on what materials should be preserved for posterity.

But what happens when records are not preserved? Moreover, who gets to be remembered and who is forgotten?

Using PAFA’s archives, I have been assisting the descendant of Susan H. Bradley (1851-1929) conduct genealogical research. Together, our work attempts to raise awareness of Bradley’s influence on the Philadelphia and Boston art scene during the late 19th and early 20th centuries.

Please read more about Bradley on the National Museum of Women in the Arts blog: Susan H. Bradley: A Rediscovered Powerhouse

Browse images of Bradley’s work in PAFA’s Digital Archives.

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Digital Treasure Trove: Copyright

Contributed by HoJun Yu, Project Museum Collections Assistant, and Hoang Tran, Director of Archives

As America’s first museum and art school, it is important for PAFA to remain relevant particularly in the digital age. Broadening online access to the works of art is one step in the right direction, but also providing greater accessibility for users to engage and use the resources is another important aspect of the institution’s mission.

The work being done for this grant project provides the essential framework for PAFA’s long-term goal of migrating the museum’s collection into the public domain. PAFA aspires to join the growing global initiative of more than 200 institutions worldwide that have moved towards digitizing and providing unrestricted use of their collections.

We are in the process of figuring out the best way to display rights statements and/or licenses for works in PAFA’s collection. Part of HoJun’s work is conducting a survey of peer institutions that have successfully implemented Open Access (OA) initiatives such as The Metropolitan Museum of Art, Art Institute of Chicago, and Cleveland Museum of Art. We also reviewed MoMA and the Whitney to see how they are publicizing rights statements–the two museums directly state the names of parties in control of reproduction rights; on the other hand, places like the Smithsonian simply state use Creative Commons license, particularly Creative Commons Zero (CC0–no rights reserved).

It must be said that as museum collections staff, we are not experts in copyright law. In fact, copyright is highly complex and it is important that everyone working with copyright protected materials adhere to current US copyright laws. We as collections staff have been studying and examining best practices on handling digital resources and respecting artists rights.

For this phase of the project, there are two essential data points that we are currently focusing on which his required to properly interpret/assess copyright 1: the date of creation; 2: date of creator’s death. HoJun is focused on reviewing all works with questionable or missing dates and updating life dates for artists. Our ultimate goal with this information is to help us make a more informed decision as to which works are still protected by copyright and which works are no longer protected by copyright. Of course, nothing ever comes easy! PAFA’s collection includes many works by “unidentified artists” and works with “unknown dates”. For these outliers, we’ll need to be extra vigilant in assessing their copyright status.

About the Institute of Museum and Library Services

The Institute of Museum and Library Services is the primary source of federal support for the nation’s libraries and museums. We advance, support, and empower America’s museums, libraries, and related organizations through grantmaking, research, and policy development. Our vision is a nation where museums and libraries work together to transform the lives of individuals and communities. To learn more, visit https://www.imls.gov/and follow us on Facebook and Twitter.

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Digital Treasure Trove: Data Cleanup

Contributed by HoJun Yu, Project Museum Collections Assistant

An interesting part of my work at PAFA is my ability to apply my scientific research background to support the grant project. Under Hoang’s (Project Director and PAFA’s Director of Archives) supervision and guidance, I have been cleaning up the museum’s collection data. The museum currently uses Mimsy XG, but the project will also see the migration and implementation of a brand new content management system (CSM). The work i’m doing will directly support the data migration to Axiell Collections. Despite the modest nature of data cleanup, the work is crucial for the museum’s operations and overall deeper understanding of its collection.

Through this process, I have been learning how to use Mimsy, which I had not used before. During my time at the Metropolitan Museum of Art, I mainly used FileMaker Pro to maintain and edit data for Oddy test results within the Department of Scientific Research. My experience with Mimsy so far has shown me that it is more customizable and flexible than FileMaker Pro.

The reason the data portion of my work is so crucial is that collections staff rely heavily on the information that is stored in Mimsy. Whether curating exhibitions or analyzing collecting trends, collections staff need to have the ability to access various bits of information on the art and the artist. In recent weeks, I have been researching and updating different aspects of the artists’ lives, such as their gender, life dates, and nationality. This type of information should be easily accessed because then for example, when a curator needs to prepare for an exhibition of art by female artists, they can just filter the search in the database by gender. Besides adding new information, I have also been cleaning up existing data. Because Mimsy can be sensitive down to every letter or space in the search bar, I need to make sure all the formatting is consistent and uses standard vocabulary.

One of the biggest challenges in this work has been researching artists who are or were not necessarily well known enough to have easily accessible information online. Sometimes, even well-established institutions had inconsistent information regarding these artists on their websites. For such situations, less conventional methods were employed, such as digging through birth records, obituaries, and even blogs written by hobbyists who have already done the meticulous research on these artists. Whenever I was able to succeed with these methods, I would save the documentation so we have it on file for future use. The purpose of this process is not only to obtain accurate information for the sake of data, but also to make the information as accessible as possible for anyone who wants to learn.

About the Institute of Museum and Library Services

The Institute of Museum and Library Services is the primary source of federal support for the nation’s libraries and museums. We advance, support, and empower America’s museums, libraries, and related organizations through grantmaking, research, and policy development. Our vision is a nation where museums and libraries work together to transform the lives of individuals and communities. To learn more, visit https://www.imls.gov/and follow us on Facebook and Twitter.

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COVID-19 Updates

Next week will mark one year that the archives will be closed due to the pandemic. A majority of PAFA staff have continued working remotely, including the archives. Fortunately, we managed to remain productive during this time.

  1. The project team completed the Rediscovering John Rhoden grant project.
    • Completed the digitization right before closure.
    • Completed cataloging over 3900 items.
    • Completed the collection finding aid.
    • Completed the John Rhoden digital portal. We are currently doing a round of edits before we publicly promote and launch the digital portal and finding aid.
  2. Updated and created a number of online resources on PAFA’s history.

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PAFA will temporarily close to the public beginning Saturday, March 14, until further notice.

The health and safety of our community is, and must be, our highest priority. PAFA will continue to monitor the global and local situation with regard to COVID-19, including advisories from local and national health authorities, while the Museum is closed to the public.

As a result, all research requests have been suspended until further notice. We urge patrons to use our Digital Archives to access historical records and online resources to supplement your research needs for the time being.

Any relevant updates related to PAFA’s museum operations will be posted on our website’s dedicated COVID-19 page. We encourage you to check back often.

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New Digital Collections Portal

Contributed by Hoang Tran, Director of Archives

Over the summer months, the Archives has been working diligently behind the scenes upgrading our digital collections platform–from Omeka to Omeka S. The new platform provides greater flexibility as we grow our digital collections.

We are still performing web and user interface tests, ensuring a seamless transition and simple, straightforward navigation. The launch of PAFA’s New Digital Archives will be September 1, 2019.

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Newly processed collection: Jessie Willcox Smith periodical illustrations

Contributed by Hoang Tran, Director of Archives

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The Dorothy and Kenneth Woodcock Archives recently acquired a collection of periodical illustrations by PAFA Alumna Jessie Willcox Smith 1863-1935). Compiled by a collector over many years, the illustrations eventually made its way here after the estate donated it to PAFA.

Smith was a prolific illustrator during the late 19th, early 20th centuries. Her work has been published in many of the leading magazines of the time including Collier’s, Good Housekeeping, Harper’s Bazaar, Woman’s Home Companion, and Ladies’ Home Journal.

Researchers can access the finding aid for the collection here: Collection of Jessie Willcox Smith periodical illustrations (MS.2018.01)

PAFA’s Archives also has a small collection of Jessie Willcox Smith personal papers (MS.026).

 

 

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New Digital Collection – School Class photograph collection

Contributed by Hoang Tran, Director of Archives

The Dorothy and Kenneth Woodcock Archives is happy to announce that the Pennsylvania Academy of the Fine Arts’ School photograph collection has been fully digitized and available online on PAFA’s Digital Archives.

As America’s first fine art school, we are proud to provide students and artists an intense immersion in art-making anchored in a rich heritage of artistic achievement. It is without question, PAFA provides a fine arts education unlike any other.

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Photographs in this collection provide a glimpse at the studio arts training in painting, illustration, drawing, printmaking, sculpture, and of course, PAFA’s long-standing tradition of working from the figure. Photographs also provide evidence of our vibrant community of artists, curators, critics and teachers who create complex, diverse and provocative work and provide inspiration and stimulus for individual expression.

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Newly processed collection: Hyman Myers, Historic Landmark Building renovation project files

Contributed by Hoang Tran, Director of Archives

We are pleased to announce that the Hyman Myers, Historic Landmark Building renovation project files are open and available for research. This collection provides an in-depth look at PAFA’s 1970s renovation of it’s Historic Landmark Building designed by Frank Furness and George Hewitt. Myers was the project lead for the renovation of the building. The collection contains extensive correspondence with clients, vendors, and various projects such as roof repointing, painting, skylight repairs, waterproofing, and electric upgrades. Also included are photographs evaluating the building and architectural plans for renovations.

 

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