Digital Treasure Trove: Project Update

Contributed by Hoang Tran, Director of Archives & Collections and Zoe Smith, Project Museum Collections Assistant

It’s been a busy summer at PAFA. At the end of June, we had to say good-bye to our IMLS Collections Assistant L. L had an amazing job opportunity to work for a local artist as a studio assistant. We wish L all the best and thank them for all their hard work and dedication! L’s work helped us hit major milestones on the project–completing 99% of works on paper photography, completing all subject terms in the catalog records, and pushing us over 60% completion of the project!

We were fortunate to rehire the position quickly. Our new IMLS Collections Assistant is Zoe Smith who started August 21, 2023. Please read Zoe’s introduction blog below:

My name is Zoe Smith, I am a recent graduate of Drexel University where I completed a bachelor of science in photography. I have a love of nature and art that merges into the work that I make. I am passionate for printing my photographs, and experimenting with alternative printing methods. I am extremely excited to use my photographic experience to contribute to the art world by updating PAFA’s amazing collection of art. This task feels exceptionally important to me, and I hope people are able to learn and grow from this fantastic resource.

My work at PAFA consists of assisting in photographing and digitizing the extensive collection of paintings, sculptures, and other works of art. Being able to look into the history of each one of these objects is an immense privilege that I am very much looking forward to. 

My first week here I dove right in and began photographing various medallions. The intricate carvings on each of these surfaces have been a fun challenge to photograph. Using a lightbox to evenly light the subject, we have been using multiple exposures to get different parts of the medallion perfectly in focus. This is necessary because of the various depths of the carving on these objects. 

After photographing I have been bringing the 2 to 6 exposures into a focus stacking software and combining them into one photo. This technique can be challenging and it has been great training my eye to see the slight differences in focus. I am looking forward to using the same technique on small busts and sculptures.  Each artwork poses an exciting new challenge in photographing that has been very rewarding. I love to imagine the thousands of people before me that have had a connection to this art, which deepens my own personal connection to it.

About the Institute of Museum and Library Services

The Institute of Museum and Library Services is the primary source of federal support for the nation’s libraries and museums. We advance, support, and empower America’s museums, libraries, and related organizations through grantmaking, research, and policy development. Our vision is a nation where museums and libraries work together to transform the lives of individuals and communities. To learn more, visit https://www.imls.gov/and follow us on Facebook and Twitter.

Digital Treasure Trove: Unwanted Reflections

Contributed by PAFA Museum Collections

One of the many challenges we face when photographing works from the collection is avoiding different kinds of unwanted reflections. Even small adjustments to our lights can result in everything from an overpowering glare to a flattening of any surface texture in the final image. Even trickier is dealing with works that are behind glass/plexiglass, which often reflect the environment back like a mirror.

Addressing this requires making sure that anything within the frame of the shot is cloaked in dark fabric, which won’t reflect enough light to interfere with the image. In addition to cloaking the equipment, we also must ensure that we personally are kept behind the fabric when operating the camera. At times it can look a little odd, but it goes a long way in improving the quality of the museum’s documentation of work.

About the Institute of Museum and Library Services

The Institute of Museum and Library Services is the primary source of federal support for the nation’s libraries and museums. We advance, support, and empower America’s museums, libraries, and related organizations through grantmaking, research, and policy development. Our vision is a nation where museums and libraries work together to transform the lives of individuals and communities. To learn more, visit https://www.imls.gov/and follow us on Facebook and Twitter.

Digital Treasure Trove: The Watercolors of William Trost Richards

Digital Treasure Trove: The Watercolors of William Trost Richards

Contributed by PAFA Museum Collections

For the last several photography sessions, the collections team has been working to photograph a unique set of small watercolor paintings by the artist William Trost Richards (1833-1905). With some slight variations, the dozens of paintings are each only a little larger than 3×5” and depict a range of beautiful wide-angle landscape scenes. The images are executed in striking detail for their scale and medium. Together, the works demonstrate a superior command of light and texture. It has been a pleasure to spend time photographing these works, and once the project is finished, they can each be viewed and enjoyed in significantly greater resolution.

William Trost Richards – Boats at Pier for Joseph Wharton’s Workmen, Conanicut Island (1883), Watercolor on paper, 3 3/16 x 5 1/8 in. (8.09625 x 13.0175 cm.). Gift of Dorrance H. Hamilton in memory of Samuel M. V. Hamilton, 2008.5.87

View more works by Richards on PAFA’s online database: https://www.pafa.org/museum/collection-artist/william-trost-richards

About the Institute of Museum and Library Services

The Institute of Museum and Library Services is the primary source of federal support for the nation’s libraries and museums. We advance, support, and empower America’s museums, libraries, and related organizations through grantmaking, research, and policy development. Our vision is a nation where museums and libraries work together to transform the lives of individuals and communities. To learn more, visit https://www.imls.gov/and follow us on Facebook and Twitter.

Digital Treasure Trove: Recto//Verso

Contributed by PAFA Museum Collections

As the collections team has been photographing some of PAFA’s framed paintings over the last several weeks, we have been able to enjoy documenting the rarely seen reverse side of these works.

In the museum world, we define recto as the front or main image and the verso as the back or reverse secondary image. So why may we want to photograph the verso?

Many paintings in our collection have a long exhibition and ownership history, and this provenance can be followed through various notes, labels, stickers, and other markings on the backs of frames. Pictured below are a few examples of works in the middle of being photographed showing the front side view (recto), followed by the corresponding reverse side of the painting (verso).

Charles Burchfield, End of the Day, 1938. Watercolor over pencil and charcoal on white paper, 28 x 48 in. Joseph E. Temple Fund, 1940.3


John Neagle, The Studious Artist, 1836. Oil on canvas. 30 1/8 x 25 1/16 in. Gift of John Frederick Lewis, 1922.1.3

Thomas Eakins, Walt Whitman, 1887. Oil on canvas, framed-shadow box: 38 1/8 x 32 1/4 x 4 in. General Fund, 1917.1

Francis Martin Drexel, Unidentified Girl, 1818. Oil on canvas, 30 1/8 x 24 1/4 in. Gift of John Frederick Lewis, 1923.8.19

About the Institute of Museum and Library Services

The Institute of Museum and Library Services is the primary source of federal support for the nation’s libraries and museums. We advance, support, and empower America’s museums, libraries, and related organizations through grantmaking, research, and policy development. Our vision is a nation where museums and libraries work together to transform the lives of individuals and communities. To learn more, visit https://www.imls.gov/and follow us on Facebook and Twitter.

Digital Treasure Trove: Ongoing 16-Bit Photography

Contributed by PAFA Museum Collection

Digitization continues this month here at PAFA. With a permanent collection as large as ours, and with storage and exhibition space spread out across multiple sites and buildings, we need to be flexible, and it keeps us on the move. Currently, we are set up in one of our controlled storage facilities where a large number of our framed paintings are held on storage racks. We have between 150 to 200 works to photograph (or re-photograph) in high resolution, or 16-bit image depth, for future record keeping and image licensing. Not all, but many of the works we have recently photographed coincidentally included those from the Museum’s current exhibition, Making American Artists: Stories from the Pennsylvania Academy of the Fine Arts, 1776–1976.

PAFA Collections photographing the work Dr. Jean Piccard (1946), by Raymond Breinin, 48 1/8 x 37 1/8 in. (122.2 x 94.3 cm.), 1948.2, Joseph E. Temple Fund

About the Institute of Museum and Library Services

The Institute of Museum and Library Services is the primary source of federal support for the nation’s libraries and museums. We advance, support, and empower America’s museums, libraries, and related organizations through grantmaking, research, and policy development. Our vision is a nation where museums and libraries work together to transform the lives of individuals and communities. To learn more, visit https://www.imls.gov/and follow us on Facebook and Twitter.

Digital Treasure Trove: Project Work Continues in the New Year

Contributed by PAFA Museum Collections

Happy New Year from PAFA’s Collections Team! After an extended holiday break, we are busy getting back to work on our long term IMLS grant project. For now, this involves continuing to edit the new photographs that have been taken up to this point, but increasingly it has involved some new file management and organizing on our part. This is in preparation for the upcoming implementation of PAFA’s updated content management system and database, which our current work will migrate to in the coming weeks. When this happens, we will temporarily pivot into a robust testing phase to ensure that everything is working correctly, and that the new tools will function properly for both internal staff and the general public online.

Otherwise, as we enter a fresh calendar year, we are proud of the work that we have been able to accomplish in recent months, despite many unexpected setbacks. This included staff injuries, illness, and the need to share limited museum resources across several departments and multiple unrelated projects. All these issues have caused various delays, and on top of the normal slowdown around the holidays, our team has had to routinely find ways to stay on track within the larger grant schedule. These kinds of surprises are, of course, unavoidable during a lengthy project like this one, and we plan to keep revising our approach as needed to complete everything on time and at a high level of quality.

About the Institute of Museum and Library Services

The Institute of Museum and Library Services is the primary source of federal support for the nation’s libraries and museums. We advance, support, and empower America’s museums, libraries, and related organizations through grantmaking, research, and policy development. Our vision is a nation where museums and libraries work together to transform the lives of individuals and communities. To learn more, visit https://www.imls.gov/and follow us on Facebook and Twitter.

Digital Treasure Trove: Post-Production Photography Editing

Contributed by PAFA Museum Collections

As part of our ongoing IMLS grant project to digitize portions of our collection, we are continuing to photograph works in our collection, but we are also beginning to process and edit some of these new images in preparation for their integration into PAFA’s databases.

If you have followed the Museum’s previous digitization initiatives, then you should know that these efforts are resource intensive. It is important that we take the time to digitally capture works of art that represent our collection as true-to-life as possible. To ensure we obtain high quality digital assets, there are two points in the digitization workflow that we focus on: 1. the moment we take the photo 2. the post-production work done after digital capture. For paintings and works on paper, this can be as simple as adjusting for the amount and color of the light, ensuring the work is square to the lens, and cropping as needed. For sculptures and 3-dimensional works, however, there are many additional variables that need addressing, including the consistency of the gradient background.

In a perfect world, the background would appear perfectly consistent across our hundreds of images, but this is not always the case. Often when shooting the images, the accuracy of the represented object must be prioritized over the look of the background, leaving artifacts in the image like folds in the paper or markings from other sculptures. To address this, we must correct these issues in post-production.

For every individual image that requires this correcting, we must break them down into three separate Photoshop layers: (1) an isolated background without the object (2) a copy of this isolated background without the object that has had a gaussian blur applied to it (3) a top layer that has only the isolated object. These layers are then carefully stitched together in such a way that the distractions of the “imperfect” background are fixed, while preserving all the necessary elements of the artwork (the object itself and its shadows) to create a clean, long-lasting, and useful image.

About the Institute of Museum and Library Services

The Institute of Museum and Library Services is the primary source of federal support for the nation’s libraries and museums. We advance, support, and empower America’s museums, libraries, and related organizations through grantmaking, research, and policy development. Our vision is a nation where museums and libraries work together to transform the lives of individuals and communities. To learn more, visit https://www.imls.gov/and follow us on Facebook and Twitter.

Digital Treasure Trove: Post-Production / Image Cropping

Contributed by PAFA Museum Collections

An important step of the digitization workflow is post-production. This step always performed after the actual digital asset is created, hence the prefix “post”. This crucial process allows us to make minor adjustments for things like light and color, as well as cropping the dimensions to match the work being viewed. Sometimes, this is as simple as matching the rectangular edge of a TIFF file to the edge of a rectangular painting. Other times, this is more complicated, with works that are not perfectly square, are three-dimensional, or have other non-standard edges. In any case, it is our job to produce and maintain these cleaned up images—what we would call “access files” for broad dissemination to our audiences. These files are unique and distinct from our archival “master files,” which do not get the ‘post-production’ treatment and are kept for posterity.

It has been a slow task, with the need to go through and edit images one by one, but we are nearly finished. In fact, the Museum is almost ready to integrate these legacy files with the newly photographed works of art taken this year.

Evelyn Statsinger (1927-2016) – Forest Rythms, uncropped (1983), Oil on linen, 33 x 39 in. (83.82 x 99.06 cm.), Gift of the Evelyn Statsinger Cohen Trust, © Evelyn Statsinger Cohen Trust, 2018.36.35
Evelyn Statsinger (1927-2016) – Forest Rythms, cropped (1983), Oil on linen, 33 x 39 in. (83.82 x 99.06 cm.), Gift of the Evelyn Statsinger Cohen Trust, © Evelyn Statsinger Cohen Trust, 2018.36.35

About the Institute of Museum and Library Services

The Institute of Museum and Library Services is the primary source of federal support for the nation’s libraries and museums. We advance, support, and empower America’s museums, libraries, and related organizations through grantmaking, research, and policy development. Our vision is a nation where museums and libraries work together to transform the lives of individuals and communities. To learn more, visit https://www.imls.gov/and follow us on Facebook and Twitter.

Digital Treasure Trove: Andy Warhol’s Polaroids

Contributed by PAFA Museum Collections

One of the more interesting groups of works in PAFA’s collection that is being digitized for our current IMLS grant is a set of personal Polaroids taken by Andy Warhol. These were largely created during the 70’s and 80’s and whose subjects include what seem like friends, models, and Warhol himself, all in various poses and stages of attire and undress that, when seen together, read like something between art reference photos and contemporary social media posts. Returning figures include named entities like “Kimiko Powers,” “Mr. Black,” or “Ted Hartley,” among other unidentified individuals. Some feel candid, while others clearly posed and staged, but something about them all feel both intimate and enigmatic. Within PAFA’s larger permanent collection, with its historic slant and focus on traditional techniques and subjects, these entries are certainly unique.

Ted Hartley
Ted Hartley (1980) Andy Warhol, Polacolor Type 108, 3×3 in. (7.62 x 7.62 cm.), 2008.21.82, Gift of The Andy Warhol Foundation for the Visual Arts, Inc., The Andy Warhol Photographic Legacy Program, © The Andy Warhol Foundation for the Visual Arts, Inc.
Kimiko Powers
Kimiko Powers (1971) Andy Warhol, Polacolor Type 108, 3×3 in. (7.62 x 7.62 cm.), 2008.21.35, Gift of The Andy Warhol Foundation for the Visual Arts, Inc., The Andy Warhol Photographic Legacy Program, © The Andy Warhol Foundation for the Visual Arts, Inc.

About the Institute of Museum and Library ServiceThe Institute of Museum and Library Services is the primary source of federal support for the nation’s libraries and museums. We advance, support, and empower America’s museums, libraries, and related organizations through grantmaking, research, and policy development. Our vision is a nation where museums and libraries work together to transform the lives of individuals and communities. To learn more, visit https://www.imls.gov/and follow us on Facebook and Twitter.

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